Program Manager – Recruitment and Compliance

Program Manager – Recruitment and Compliance

Requirements

• Bachelor’s Degree and 5-7 years of related work experience
• 12 years of related work experience may be substituted in lieu of educational qualifications
• Experience working with selection processes, outreach, and State Department is desirable
• Highly proficient in generating reports from data collected via Google, Microsoft (Word, Excel, PowerPoint, Qualtrics), and/or other data collection systems
• Highly organized and able to prioritize, multi-task, follow through, and meet deadlines
• Advanced software applications (MS Word, Excel, PowerPoint, Qualtrics) and standard office equipment
• Takes initiative and possesses outstanding customer service and problem-solving skills
• Excellent project management and aptitude for organizing large amounts of data and information clearly
• Quantitative skills, including the ability to analyze data and present findings in a professional manner that informs decision-making
• Excellent writing skills with the ability to write correspondence, reports, guidelines, and instructions
• Strong oral communication skills with the ability to communicate effectively with a diverse population and establish and maintain effective work relations with faculty, staff, students, and the general public
• Ability to exercise discretion and ensure a high level of confidentiality

Responsibilities

• Perform specialized grant compliance functions, including writing quarterly reports, drafting surveyed compiling analysis, following up with program participants on outstanding program compliance information, and working closely with the Deputy Director/Director on grant compliance
• Ensure that goals and objectives specified for the program are accomplished in accordance with priorities, time and funding limitations, or other specifications
• Manages the filing (digital and offline) of all program data and records
• Alongside the Program Director and Senior Advisor, facilitate high-impact workshops, meetings, or conferences, coordinate fellow travel and housing logistics, scheduling, and fellow communications
• Supports Program Director, Deputy Director, and Senior Advisor with technological, program, and fellow monitoring
• Manage the recruitment portfolio for the Graduate Fellowship Summer Professional Program, including but not limited to analyzing past and current data, developing recruitment strategies, communicating with potential applicants and organizational partners, planning and implementing information sessions and events, and working closely with senior staff on identifying future partnerships
• Oversees management of external contacts’ databases and distributes information through mail-outs, press releases, and e-mail contacts
• Participates in producing promotional materials, fellow recruitment, selections, and processing of finalists and fellows for the program
• Supervises and counsels two Program Coordinators, coordinating all day-to-day programmatic functions
• Assists in performing staff evaluations and making recommendations regarding performance
• Assists in the selection process and program planning
• Performs other program duties as assigned

Preferred Qualifications

• Experience working with selection processes, outreach, and State Department is desirable