Production Coordinator – Visual Pioneering

Production Coordinator – Visual Pioneering

Requirements

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with cross-functional teams.
• Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Effectively coordinates the resolution of problems and roadblocks as they occur.
• Familiarity with project management software (e.g., Airtable, Monday.com, ClickUp) is a plus.
• Resilience: remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude.

Responsibilities

• Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget.
• Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow.
• Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes.
• Maintain accurate records, files, and documentation for projects and departmental activities.
• Prepare and present regular reports on project status, department activities, and other relevant metrics.
• Coordinate the allocation of resources, including personnel, equipment, and materials, to ensure project needs are met.
• Identify and resolve any issues or conflicts that arise during project execution.
• Ensure that all activities comply with company policies, industry standards, and legal requirements.
• Provide administrative support to the team, including preparing correspondence, handling inquiries, and managing office supplies.

Preferred Qualifications

• Familiarity with project management software (e.g., Airtable, Monday.com, ClickUp) is a plus.