Private Events Coordinator

Private Events Coordinator

Requirements

• Proven experience in event planning or coordination
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• Ability to work under pressure and handle multiple events simultaneously
• Creative problem-solving skills
• Flexibility to work evenings, weekends, and holidays as required
• Knowledge of venue operations, vendor networks, and current event trends

Responsibilities

• Meet with clients to determine event objectives, preferences, and budgets
• Develop detailed event plans, timelines, and budgets
• Source, negotiate, and coordinate with vendors including caterers, decorators, entertainment, and rental companies
• Manage all logistical aspects of events, including venue setup, catering, entertainment, and technical requirements
• Oversee event setup and breakdown to ensure adherence to client specifications and safety standards
• Provide exceptional customer service and act as the main point of contact for clients throughout the planning process and on the event day
• Troubleshoot and resolve any issues that arise during events promptly
• Ensure compliance with health, safety, and legal regulations
• Maintain organized records of all event details, contracts, and communications
• Assist in marketing and promotional activities to attract new clients

Preferred Qualifications

• Bachelor’s degree in Hospitality, Event Management, Marketing, or related field
• Experience with event management software
• Strong negotiation skills