Principal Associate – Accounts Payable

Principal Associate – Accounts Payable

Requirements

• Associate degree in Accounting or related field (Bachelor’s degree preferred)
• 5+ years of Accounts Payable experience
• Proficient in Microsoft Excel, Outlook, ten key and typing
• Competent with Microsoft Excel functions such as pivot tables, V-lookups, etc.
• Strong attention to detail and experience with 3-way PO matching
• Capable of taking initiative to drive process change and improvements
• Ability to acknowledge, react and resolve urgent matters in a prompt matter
• Ability to work in a high-volume environment, while exceling in organizational and time management, responsiveness, multi-tasking, accuracy and communication
• Ability to work independently and complete duties and projects with minimal direct supervision
• A positive attitude, works great with others, and a commitment to provide world-class service

Responsibilities

• Help oversee the accounts payable functions, including corporate, domestic, and foreign agent payables.
• Assist in processing and posting invoices, including reviewing and approving invoices for accuracy, ensuring proper GL coding, and compliance with company policies.
• Monitor and enforce internal controls to prevent fraud and maintain data integrity.
• Be relied upon as the main point of contact for resolving complex A/P related issues, ensuring compliance with vendor-payment terms.
• Works with external departments, vendors, and foreign partners to resolve issues and ensure timely processing of payments.
• Close monitoring of the A/P Aging, ensuring aged payables are resolved and proper review and reconciliation processes are in place.
• Prepare and analyze reports related to invoice processing and aging.
• Monitor service levels, track metrics, generate reports on team performance.
• Identify and implement process improvements to increase efficiency and accuracy.
• Support system upgrades, testing and process automation projects.
• Act as an escalation point for complex issues from vendors and internal departments.
• Resolve payment discrepancies, invoice disputes and vendor account issues.
• Monitors the AP mailbox to ensure appropriate processing times and resolution of issues.
• Assist Accounts Payable Specialists on a daily basis with responsibilities to ensure adequate coverage and support for our internal and external customers.
• Processing A/P payments including checks, ACH, direct debit or wire requests.
• Assist with the bank reconciliation each month.
• Prepare annual tax forms including 1099’s.
• Convert supplier payments from checks to ACH.

Preferred Qualifications

• Knowledge in use of personal computer and PC Software (Microsoft Office)
• Knowledge of IFS software is a plus
• Superior written and verbal communication skills and inter-personal skills
• Ability to learn new systems quickly
• Ability to help with the implementation and conversion of other software
• Professional and personable demeanor over the phone
• Superior organizational, decision-making and follow-up skills
• Ability to work independently with minimal supervision
• Ability to adjust to flexible environment
• Ability to problem solve through technical and analytical analysis
• Experience in the Manufacturing industry a plus
• Outstanding customer focus including attributes of empathy, compassion and service orientation
• Strong detail orientation, with focus on data quality
• Adaptability/flexibility which includes being open to change and conducting business differently
• Focused on continuous learning and developing new skills
• Savvy with technology which includes use of web-based platforms, case management, etc.