PMO Analyst

PMO Analyst

Requirements

• BA/BS Degree (4-year) Technology or relevant field
• 2-4 years Experience working within a PMO required.
• Experience coordinating or managing IT projects, required.
• Experience with Jira, PowerBI, Excel, & Sharepoint required.
• Experience creating & presenting reports to various management level audiences is required.
• Knowledge of enterprise applications, data engineering, infrastructure technologies, and business processes.
• Understanding of various project management methodologies and life cycles, including Waterfall, Agile, and PMI frameworks.
• Skilled in Microsoft Office applications, including Word, Excel, PowerPoint, MS Project Pro, and SharePoint.
• Proficiency in project management tools, with a strong focus on Jira and PowerBI.
• Ability to effectively present to VP-level executives and other senior stakeholders.
• Ability to work collaboratively with cross-functional teams.
• Ability to manage multiple priorities and deliverables in a fast-paced IT environment.
• Exceptional written and verbal communication skills for liaising effectively with stakeholders at all levels.
• Strong analytical and problem-solving skills with experience in data analysis and reporting.
• Strong interpersonal skills to collaborate with cross-functional teams and build positive working relationships.

Responsibilities

• Collaborate with PMO Manager to manage the centralized intake process for IT projects, discovery initiatives, and enhancement requests; work closely with project requestors to refine project details and ensure submission accuracy and completeness; collaborate with cross-functional teams in LOE efforts. Support the coordination and documentation of architectural review sessions, ensuring necessary requirements are evaluated.
• Analyze project reporting outputs for data integrity, trends, themes, and improvement opportunities; generate and distribute detailed portfolio reports and dashboards to provide insights and visibility into project health; assess portfolio and project health and conduct periodic audits of project data to ensure accuracy, consistency, and completeness; help define and track KPIs ensuring that the organization can measure project success and PMO effectiveness.
• Maintain the project documentation repository in SharePoint and ensure project managers are finalizing all documentation before closing projects; adhere to and maintain PMO processes and continuous improvements by analyzing workflows, identifying inefficiencies, and recommending changes to enhance productivity and consistency; audit project closeout by reviewing post-project documentation and ensuring that final deliverables meet PMO standards and expectations.
• Record meeting minutes and track action items during PMO-related meetings to ensure accountability and progress; prepare materials for bi-weekly portfolio review meetings and liaise with project managers to gather status reports and key performance metrics.
• Create PowerBI dashboards from Jira project data and support ad-hoc project data management and report requests; provide organizational support for Jira, including board setup, onboarding new team members, license management, and monthly training sessions; support the PMO in the planning, coordination, and execution of cross-organizational Jira implementation initiatives; organize and lead monthly project management best practices and tool trainings (Jira, PowerBI); manage and update the organization’s web pages to ensure accurate and current information for all portfolios, including organizational charts and related content.

Preferred Qualifications

• Certified Project Management Professional (PMP)-PMI CAPM or PMP certification a plus
• Certified ScrumMaster (CSM) certification a plus