People Services – HR – Coordinator

People Services – HR – Coordinator

Requirements

• 1+ years’ experience in an administrative support role
• Exceptional attention to detail
• Demonstrated ability to forge and maintain effective and influential working relationships
• Working knowledge of Microsoft Office, including Excel and Word
• Excellent written and verbal communication skills
• Passion for helping others and creating a great employee experience
• Ability to handle multiple priorities and respond to stakeholders with a sense of urgency
• Great work ethic
• Initiative and drive to see tasks through to completion
• Strong organizational skills
• Comfort working in a flexible and agile environment
• Demonstrable sound judgment as well as confidentiality as needed

Responsibilities

• Assist with employee onboarding/ offboarding processes which includes equipment return process
• Respond to and process verification of employment requests: for example, background Checks: with AccurateNow and DISA random drug testing.
• Coordinate employee milestone awards
• Prepare letters of employment and employment verifications
• Administer employee onboarding/ offboarding processes for HIPPA, I-9 and E-Verify
• Assist with planning and facilitation of employee engagement and community impact activities
• Offboarding: Handle equipment return, benefit shut off, system update, and access shut off for voluntary terms.
• Benefits Administration & Invoicing: Keep up to date with active employees and manage invoicing for various providers including Cigna, Delta Dental, EyeMed, Reliance, Selerix, Alerus, Benefit Card Funding Request (ALERUS)
• Assist employees with benefits open enrollment and Qualifying Life Events
• Employee Assistance: Assist employees with ad hoc requests, like updating their HSA, FSA, or 401k deductions.
• Employee Dependent Audits: Conduct monthly dependent audits in Selerix to remove child dependents turning 26.
• Assist employees in understanding vacation, sick, and holiday time off policies
• Annual Reporting: Prepare and submit annual reports for ACA and 401k, work with tech team to pull report and submit
• Benefits Billing Reports: Send benefits billing reports to payroll monthly for all employees and weekly for new hires.
• Generate, distribute, and maintain routine and ad hoc reports to appropriate stakeholders
• Assist with putting data together for branch events such as General Meetings, Operational Reviews, Quarterly People Reviews, etc.
• Other general duties as assigned that come up on an as-needed basis

Preferred Qualifications

• HR Certification or post-secondary education in Human Resources