People & Culture Coordinator

People & Culture Coordinator

Requirements

• Post-secondary education with a focus in Human Resources or business-related discipline, or equivalency. CHRP an asset.
• Minimum 2-3 years in an HR Administrator or HR Coordinator role.
• Experience in talent acquisition required.
• High proficiency in MS Office Suite (i.e. Excel, Word, Powerpoint, etc.)
• Strong Excel skills with the ability to prepare, analyze and present metrics and reports.
• Workday experience an asset.

Responsibilities

• Process daily P&C transactions in Workday (job postings, onboarding/offboarding, transfers, leaves, contracts, vacation)
• Maintain electronic employee records.
• Support P&C technology projects as a Corporate P&C liaison.
• Maintain and publish policy documents, holiday calendars, and benefits booklets.
• Support planning and execution of P&C meetings.
• Prepare employment verification letters.
• Review corporate credit card transactions, manage P&C inbox and support with invoice processing as needed.
• Support full-cycle recruitment for select roles with Talent Acquisition and P&C Business Partners.
• Post job requisitions across ATS, social media, and job boards.
• Source, screen, interview, and coordinate candidate assessments with Hiring Managers.
• Manage offer, background, and reference checks with relevant partners.
• Lead candidate and employee communication throughout selection and onboarding.
• Conduct first-day onboarding and benefits overview for new Corporate hires.
• Coordinate onboarding logistics with People & Culture, Technology, Payroll, and Corporate Services teams.
• Oversee Workday onboarding for new Corporate team members.
• Maintain employee movement tracker (onboarding, offboarding, leaves).
• Assist with Talent Acquisition and onboarding projects as needed.
• Ensure accurate completion of I9 and California sick pay forms for US hires.
• Prepare departure packages and support offboarding communications and processes.
• Support P&C Business Partners with leave of absence administration.
• Serve as contact for employee policy and benefits questions, coordinating with Total Rewards COE.
• Prepare compensation changes and data loads in Workday as needed.
• Generate regular reports (leaves, immigration, contract expirations, vacation usage).
• Create ad hoc Workday reports to assist P&C processes.
• Conduct P&C data audits to ensure accuracy.
• Track and support completion of annual training programs (e.g., corporate consent, PCI).
• Develop and analyze key People & Culture reports (hires, transfers, terminations, turnover, leaves, immigration, ad hoc).
• Perform other ad hoc reporting and administrative tasks as needed.

Preferred Qualifications

• Strong interpersonal skills coupled with excellent communication.
• Exceptional organization and detail orientation, with an unmatched ability to manage multiple priorities.
• Comfortable working in a fast-paced environment in a service-focused culture.
• Ability to interact effectively with all levels of management and staff within the corporate offices, regarding matters of a confidential nature.
• Ability to work independently, take initiative and use good judgment.