Payroll Specialist

Payroll Specialist

Requirements

• Work experience with processing payroll is required.
• Proficiency manipulating Excel spreadsheets.
• Proficiency with federal and multi-state payroll tax laws and regulations.
• Exceptional data entry skills with emphasis on data integrity and speed.
• Strong communication skills with the ability to relate to various groups of internal and external customers.
• The ability to maintain strict confidentiality.
• Minimum Education: Associate’s degree required in a business-related field. Bachelor’s degree in a business-related field preferred.
• Minimum Experience: 5+ years of progressive experience with a multi-location, multi-state company with a Bachelor’s degree, or 7+ years of progressive experience with an Associate’s degree.

Responsibilities

• Performs all activities necessary to process one or more full cycle multi-state payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
• Accountable for the accurate transmission of data from time and attendance system into payroll system, balancing all batches and making any adjustments or corrections as necessary.
• Ensures mapping and interfaces maintained in Workday Payroll, Time and Absence Management. Implements process improvements, test system changes, and lead special projects within the payroll department.
• Responsible for the verification of change reports in Workday. Verification relates to new hire employees and all change notifications from Human Resources such as new rates of pay, cost center changes, voluntary deduction changes, etc., where applicable.
• Completes, verifies and ensures accuracy of special payroll runs (i.e. Bonus) throughout the year.
• Oversees the transmission of payroll data and maintains related reports and records.
• Ensures all Fidelity updates to contributions and loans are current and documented.
• After the completion of each payroll run, processes the savings plan, pension and non-qualified funding for all U.S. employees.
• Responsible for timely and accurate preparation of various accounting reports, schedules, and analyses for Finance, HR and Benefits.
• Develops and maintains more complex reports to meet our Business Partner’s needs.
• Ensures third party deposits are processed timely and accurately.
• Counsels employees on company policies and procedures as it relates to Payroll.
• Works with Federal and state agencies, as well as third party tax administrator, to ensure proper registration with agencies and compliance with applicable tax laws.
• Ensures timeliness and accuracy of year-end processing, including reconciliation and prior quarter adjustments.
• Works closely with other Human Resources functions to maintain data integrity and ensure consistency, accuracy and timeliness.
• Builds and maintains strong relationships with both external and internal partners.
• Performs other duties as deemed necessary by circumstances.

Preferred Qualifications

• Experience with payroll processing platforms, UKG and Workday.
• Strong working knowledge of Federal and State regulations.
• Strong computer skills, specifically Excel.
• Manufacturing Union experience helpful.