Payroll Manager

Payroll Manager

Requirements

• 8 years experience within a similar role.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Extensive experience in payroll management including implementation of a new payroll system and a strong understanding of US and Canadian payroll regulations and statutory requirements.
• Proficiency in payroll software along with advanced skills in MS Excel and other relevant tools.
• Exceptional attention to detail, ensuring compliance with all legal and regulatory requirements.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams.
• Self-motivated, proactive, and a quick learner with a strong team-oriented mindset.

Responsibilities

• Oversee end-to-end payroll processes for both the US, Canadian and any new North America countries, ensuring accurate calculation and timely processing of employee salaries, benefits, bonuses, and deductions.
• Maintain up-to-date knowledge of payroll laws, tax regulations, and social security requirements in both regions, ensuring full compliance.
• Develop and implement efficient payroll policies, procedures, and systems to enhance accuracy, streamline operations, and minimize errors.
• Ensure compliance with local labor laws, tax regulations, and statutory requirements for both regions.
• Collaborate with legal and tax advisors to address compliance issues or changes in legislation.
• Work with the Equity department to process, report, and provide pro-rata calculations as needed.
• Cross train and provide vacation coverage for the EMEA/APAC Payroll Manager when required.
• Stay updated on changes in payroll legislation, tax laws, and employment regulations in the US, Canada, North America region, ensuring timely implementation of necessary adjustments.
• Prepare accurate payroll reports, including tax filings, social security contributions, and reports for local authorities.
• Coordinate with external vendors, auditors, and tax advisors to ensure accurate reporting and compliance.
• Analyze payroll data to identify trends, areas for improvement, and implement corrective actions as needed.
• Lead continuous improvement initiatives to enhance payroll efficiency, accuracy, and service quality.
• Support other accounting and finance projects as required.
• Partner with IT and HR teams to implement and maintain payroll software, ensuring data integrity, security, and efficiency.
• Identify opportunities to automate processes and enhance payroll systems, reducing manual effort and increasing overall effectiveness.
• Provide recommendations on payroll best practices and leverage technology to optimize payroll processes.
• Work closely with HR, Finance, Equity, and Legal departments to ensure alignment on payroll-related matters such as new hires, terminations, benefits administration, and compensation changes.
• Respond to payroll inquiries from employees, managers, and external stakeholders with accuracy and professionalism, ensuring confidentiality is maintained.

Preferred Qualifications

• Relevant certifications such as Certified Payroll Professional (CPP) are highly desirable.
• Experience working with TriNet or another Professional Employer Organization (PEO) is preferred.
• Experience with HRIS (Human Resources Information Systems) and ERP (Enterprise Resource Planning) systems is a plus.