Payroll Assistant III

Payroll Assistant III

Requirements

• An Associate’s degree in finance, accounting or a related field
• A minimum of 5 years payroll experience

Responsibilities

• Prepares and distributes the weekly and bi-weekly payrolls for the assigned divisions of the company.
• Processes final payments to terminated employees ensuring payments are timely and in accordance with federal or state legislative requirements to minimize risk.
• Maintains accurate records on all employee payroll transactions.
• Analyzes, Audits, validates, and prepares time sheet data for the payroll system in accordance with the payroll schedule.
• Responds to payroll inquiries and requests within established service level agreements.
• Updates and maintains documentation on all payroll policies and procedures and complies with departmental process guidelines and standards during each payroll cycle.
• Prepares and maintains detailed reconciliation documentation of payroll data to general ledger account balances.
• Assists with monthly, quarterly and annual payroll tax returns prepared and processed by the vendor.
• Requests check payments for union dues, stock, thrift plans, United Way, etc.
• Generates and distributes standard and ad hoc payroll reports as needed for internal finance and operational departments to track labor costs.
• Supports system elevations and process automation.
• Develops close working relationships with internal partners such as the Finance and Accounting teams, Benefits, IT, etc.
• Maintains current on applicable local, state and federal wage and hour and payroll laws and regulations.
• Updates and maintains payroll files.
• Assists with other tasks or special projects, e.g. W-2 reconciliations, internal and external audits, etc. as assigned.

Preferred Qualifications

• A Bachelor’s degree preferred
• Familiarity with payroll processing systems such as Lawson, ADP, PeopleSoft, SAP, etc.
• Excellent Excel or spreadsheet software skills with extensive knowledge of Microsoft office applications, HRIS, and other vendor interface protocols
• Excellent written and verbal communications skills; communicate effectively (clearly, concisely and professionally) with internal customers
• Strong customer service skills
• Ability to work well under pressure and meet weekly payroll deadlines
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment
• Ability to work independently with minimum supervision
• A team player able to work effectively in a team fostered multi-tasking environment