Payroll and Compliance Coordinator

Payroll and Compliance Coordinator

Requirements

• Bachelor’s degree in Business, Finance, Accounting, or related field, required.
• 3-5 years experience in business, compliance, or related operations roles.
• 1-3 years of payroll experience, preferred
• Experience with ADP Workforce Now, WorkDay and ADE Grants Management Enterprise, preferred.
• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

Responsibilities

• Collect, review, and submit all payroll documentation required to process employee payroll every pay cycle.
• Make recommendations so that ASU Prep stays compliant as it relates to all required tax filings.
• Lead the mitigation of financial risk for all federal withholding and unemployment accounts for each state the Company is established in.
• Manage the connection between the ADP and WorkDay payroll processing team and ASU Prep staff.
• Responsible for problem-solving employee inquiries regarding payroll policies and procedures.
• Conduct comprehensive payroll research and analysis, addressing complex payroll-related inquiries with timeliness, accuracy, and efficiency.
• Deliver exceptional customer service by fostering positive relationships with employees and stakeholders, responding to inquiries with professionalism, and providing timely, effective solutions to payroll-related issues.
• Lead training initiatives for new and existing employees on how to access and navigate payroll systems to ensure ongoing understanding and compliance with payroll procedures.
• Collaborate with the Grant Director on key responsibilities, including managing grant applications and tracking data as assigned, ensuring alignment with organizational goals and grant requirements.
• Oversee the collection and documentation of time and effort records for all grant-funded employees, ensuring compliance with federal and state guidelines, and maintaining accurate records for audit and reporting purposes.
• Provide critical support for grant-related documentation, ensuring proper processing of purchases and supplemental employee pay, and ensuring all actions are compliant with the funding agency’s requirements and internal policies.
• Additional finance and accounting duties may include ensuring all data is authorized for payment and coded appropriately, enter/review/approve purchase requisitions, prepares accounts payable invoices and payment processing.
• Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and executives.
• Reconcile any discrepancies or errors identified by conversing with employees and/or clients.
• Stay abreast of current payroll laws and make recommendations, all necessary changes and ensure processes and policies follow these rules.
• Provide backup clerical support for the business operations department as assigned.
• Facilitate, as appropriate, communication with the employee and Benefits Team regarding items that cross both departments.
• Additional duties may be assigned as necessary.

Preferred Qualifications

• Proficient in ADP Workforce Now, Workday, and ADE Grants Management Enterprise with a strong ability to leverage these platforms for efficient payroll processing, compliance tracking, and grant management.
• Extensive knowledge of federal, state, and departmental regulations governing payroll, ensuring adherence to legal requirements and industry best practices.
• Exceptional communication skills, both verbal and written, with the ability to convey complex information clearly and persuasively to diverse audiences.
• Proven ability to handle sensitive and confidential matters with the utmost discretion and sound judgment, maintaining trust and integrity.
• Strong professional demeanor with a demonstrated capacity for initiative-taking and problem-solving in dynamic environments.
• Highly adaptable with learning agility and robust critical thinking skills, able to quickly acquire new knowledge and apply it effectively in complex situations.
• Expertise in contract interpretation and management, ensuring alignment with compliance requirements and organizational objectives.
• In-depth understanding of tax compliance and regulations, with the ability to ensure accurate reporting and avoid risk.
• Skilled in grant writing and funding management, with a track record of preparing detailed proposals and reports to secure and manage grants.
• Demonstrates superior multitasking abilities in high-energy, fast-paced environments, ensuring the timely completion of multiple priorities with precision.