Order Management Lead

Order Management Lead

Requirements

• Four (4) years purchasing and negotiation or office administration experience required.
• Excellent time management skills as evidenced by the ability to adhere to deadlines while managing multiple priorities required.
• High level of computer proficiency with basic to intermediate level skills in Microsoft Office (Word, Excel, and Power Point), Internet Explorer and Outlook required.
• Good communication skills with ability to be resourceful and work independently.
• Strong analytical skills
• Flexible process-oriented, customer service-driven problem solver, who is a self-starter and team player, energized by a changing, fast-paced environment
• Ability to maintain confidential information.
• Ability to recognize critical situations and take immediate, appropriate action.
• Intermediate Microsoft applications; moderate knowledge of Excel (create, modify and formulas)

Responsibilities

• Expedites or de-expedites material purchases with suppliers, and/ or lead team in same.
• Updates and follows an expediting procedures inclusive of root cause analysis, escalation / de-escalation process, a recovery plan involving decision makers that might include incentivizing suppliers, and finding alternative sources of supply.
• Understands, analyzes, documents and communicates contractual requirements to suppliers.
• Follows the progress of manufacturing at the supplier concerning conformity with standards and set timelines.
• Confers with Material Program Management group to determine overdue material and parts and to inform next level management of material status.
• Ensure that delivery information is updated timely in Austal’s Enterprise Resource Planning (ERP) computer system. i.e. IFS.
• Coordinates with suppliers on the purchase order delivery dates.
• Drives suppliers to meet constraint dates. Updates milestone delivery information in IFS.
• Captures in detail, supplier updates regarding constrained material that is unable to make delivery dates.
• Resolves discrepancies (dates, quantities, descriptions) on receipts with logistics warehouse, suppliers and buyers.
• Liaisons with Suppliers and internal customers (Logistics, Accounting, Engineering and Production) communicating the status of material.
• Coordinates with Buyer and Material Program Management groups on changes to milestone dates.
• Informs management and internal customers of issues, documents in detail and follows through to resolution.
• Provides leadership to expeditor team and assists with questions and issues ensuring appropriate and timely resolution.
• Creates functional reports for buyers and management relative to delivery of materials.
• Any other purchasing duties as required or directed by manager.

Preferred Qualifications

• Bachelor’s degree in Business, Materials Management, Supply Chain or Logistics preferred.
• Purchasing experience in the defense industry is preferred.