Office Operations and Executive Support

3+ years of experience in executive support, office/facilities management, or operations.
Comfortable with hands-on office work – keeping things tidy, handling basic maintenance issues, and ensuring the workspace runs smoothly.
Highly responsive and dependable, especially for time-sensitive issues.
Strong organizational skills and ability to manage multiple responsibilities.
High level of discretion and ability to handle confidential information with professionalism.
Excellent interpersonal and communication skills.
Tech-savvy with tools like Google Workspace, Slack, Concur, etc.
Self-starter with a “see it, solve it” mindset.

Take full ownership of the office environment – ensure it stays clean, organized, and well-stocked.
Manage snack and supply inventory, receive and distribute packages, and spot minor issues (e.g., a stained carpet or a light that’s out) before they become problems.
Be the primary point of contact for all visitors, vendors, and service personnel entering the building – ensure check-in processes are smooth and professional.
Troubleshoot and coordinate basic facility needs (e.g., coordinating repairs with electricians, plumbers, porters, cleaners, etc.).
Monitor facility budgets and manage vendor agreements.
Provide high-level administrative support including calendar management, meeting prep, and inbox triage.
Ensure executives are prepared for meetings, travel, and deliverables.
Be available for urgent executive needs outside standard hours, including weekends, when necessary.
Coordinate complex travel itineraries for executives, team members, and visitors – handle bookings, changes, and related documentation.
Assist with logistics for leadership off-sites and events.
Be available for urgent travel issues during weekends if needed (e.g., rebooking flights).