Office Manager

Office Manager

Requirements

• Bachelor’s degree in Business Administration Management, Engineering, or a related technical discipline, or the equivalent combination of education, technical certifications or training, and/or work experience.
• Five to seven years in various accounting and finance positions, preferably within a similar industry.
• Public accounting auditing experience required.
• Prior experience with Sarbanes Oxley required.
• Supervisory experience with understanding of human relations, training, and performance management.
• Experience in water or wastewater system design, maintenance, and/or operations preferred.
• Demonstrates strong technical accounting knowledge and analytical skills.
• Must be able to speak to give direction and converse with others.
• Must be able to read complex operations and financial reports. Write detailed reports and prepare and deliver presentations. Analyze complex operational and technical challenges and resolve same.
• Strong communications skills, both oral and written.
• Strong team and project management skills (initiating, planning, executing, monitoring, controlling and closing) with the ability to delegate work, hold individuals accountable, set goals, evaluate performance, and encourage collaboration.
• Strong interpersonal skills with the ability to build and manage key stakeholder relationships across the organization.
• Highly organized with the ability to prioritize and manage numerous projects with competing priorities.
• Good risk management skills with ability to foresee problems and develop and deliver solutions.
• Good organization, interpersonal, and teamwork skills.
• Ability to function in the digital world, using computer, laptop, tablet, smart phone devices and software to communicate, perform, and record work.
• Financial analysis skills, including budget management, ongoing assessment of project risk/opportunities, project close-out and look-back, and basic accounting knowledge.
• Strong stakeholder management and influencing skills.
• Self-starter, strong drive and result oriented.
• Excellent communication skills with the ability to communicate at all levels.

Responsibilities

• Provide Office Management and administrative support for the Regional Leader.
• Plan, coordinate and execute assignments across the organization including tracking and reporting on status, risks, issues and dependencies.
• Manages financial reporting activities. Ensures consistent application of organizational policies and compliance with Corporate financial standards, GAAP guidelines and SOX requirements.
• Maintains internal controls and safeguards company assets. Reports irregularities and abnormal conditions that arise during the course of work.
• Collaborates with the Operations management team to effectively coordinate and schedule work and projects.
• Assist with the design and development of Human Resources projects as assigned; report on progress and status.
• Managing assignments to successful completion within designated parameters; close out and handing over assignments as needed.
• Set up and maintain data management systems for current business relations.
• Prepares communications with external regulatory agencies including but not limited to all regulatory report submissions.
• Organizes and communicates with management concerning cash flow forecasting and management.
• Works with Finance & Accounting for external audits.
• Collaborates with the Engineering and Operations Coordinator to accomplish design and construction oversight for assigned facilities on new or existing projects.
• Coordinates internal resources to ensure accurate and timely plan reviews of assigned facilities for new or existing developments.
• Performs actual cost vs. estimate assessments on new projects.
• Develops and proposes solutions to correct project performance deficiencies.
• Participates in the development of architectural design and delivery processes and standards.
• Reviews designs by others to assure conformance with company standards.
• Designs and drafts plans for facilities floor / space planning, evacuation plans, water system diagrams and graphics.
• Provide various reports and blueprints using AutoCad including emergency evacuation plans, charts, graphics, building / site plans.
• Develop and maintain a vacation tracking system for the site.
• Support the planning and organizing of employee engagement activities including event planning, newsletter updates and service recognition.
• Devise a process to facilitate a secondary arrangement for key positions during emergencies.
• Responsible for the recordkeeping system for regulatory compliance.
• Manages and updates Emergency Response Plan annually.
• Oversee training of support staff including Operations Coordinator to ensure maximum Operations support.
• Processes, establishes recurring contracts and templates. discrepancies as required. Assists in resolving.
• Serves as liaison between Veolia executive management and any other corporate departments, business, and community groups.
• Performs all job responsibilities and duties in compliance with all safety, health, environmental, and security laws, rules, policies, programs and training.

Preferred Qualifications

• Project management courses or certifications such as Project Management Professional (PMP) preferred.
• Experience in water or wastewater system design, maintenance, and/or operations preferred.