Office Manager

Office Manager

Requirements

• A minimum education level of: High School Diploma or its equivalency (BA/BS Degree Preferred)
• A minimum of 3-5 years of related work experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn required business
• Professional written and verbal communication skills

Responsibilities

• Manage the day-to-day operations of the Administrative Assistant.
• Act as conduit between managers and the legal team during the contracts review process.
• Manage assigned contracts including, but not limited to, Verizon, Staples, Pitney Bowes, FedEx, Cannon, etc.
• Provide general administrative support, including preparing documents and presentations, handling correspondence, scheduling appointments, and maintaining both electronic and physical files.
• Enforce company policies and security procedures are maintained at the front desk.
• Support general office operations, including inter-office communication, responding to phone and email inquiries, ordering supplies, and managing office equipment.
• Establish and maintain organized filing systems, contact lists, and databases.
• Coordinate logistics for meetings, including preparing materials, sending invitations, and arranging catering as needed.
• Perform other duties and assist with special projects as assigned.

Preferred Qualifications

• Excellent written and verbal communication skills
• Strong problem-solving and organizational abilities
• High attention to detail
• Strong interpersonal and people skills
• Ability to work independently and collaboratively as part of a team
• Self-motivated with the ability to work with minimal supervision
• Flexible schedule: available for daytime, evening, weekend, and holiday events as needed
• Proficient with office equipment, including printers and fax machines