Posted in

Office Manager

Office Manager

CompanyASM Global
LocationOakland, CA, USA
Salary$70000 – $75000
TypeFull-Time
Degrees
Experience LevelMid Level

Requirements

  • A minimum education level of: High School Diploma or its equivalency (BA/BS Degree Preferred)
  • A minimum of 3-5 years of related work experience
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn required business
  • Professional written and verbal communication skills

Responsibilities

  • Manage the day-to-day operations of the Administrative Assistant.
  • Act as conduit between managers and the legal team during the contracts review process.
  • Manage assigned contracts including, but not limited to, Verizon, Staples, Pitney Bowes, FedEx, Cannon, etc.
  • Provide general administrative support, including preparing documents and presentations, handling correspondence, scheduling appointments, and maintaining both electronic and physical files.
  • Enforce company policies and security procedures are maintained at the front desk.
  • Support general office operations, including inter-office communication, responding to phone and email inquiries, ordering supplies, and managing office equipment.
  • Establish and maintain organized filing systems, contact lists, and databases.
  • Coordinate logistics for meetings, including preparing materials, sending invitations, and arranging catering as needed.
  • Perform other duties and assist with special projects as assigned.

Preferred Qualifications

  • Excellent written and verbal communication skills
  • Strong problem-solving and organizational abilities
  • High attention to detail
  • Strong interpersonal and people skills
  • Ability to work independently and collaboratively as part of a team
  • Self-motivated with the ability to work with minimal supervision
  • Flexible schedule: available for daytime, evening, weekend, and holiday events as needed
  • Proficient with office equipment, including printers and fax machines