Office Manager

Office Manager

Requirements

• Previous experience as an Office Manager and/or Executive Assistant, ideally in a fast-paced company
• Ability to act as filter on leaders’ calendar and other requests
• An intuitive sense of prioritization, ability to quickly shuffle priorities and seamlessly shift between tasks
• Ability to set priorities, stay focused, and manage time in a fast paced environment
• Ability to establish strong relationships at all levels and across functions within the organization
• A growth mindset and curiosity to understand how things work
• Excellent verbal and written communication skills
• A proactive, helpful and solutions-focused approach and outgoing personality
• Strong problem solving skills

Responsibilities

• Manage relationships with external suppliers such as food and beverage providers, property management, security companies, health and safety consultants, utilities companies, etc.
• Organize regular office events for staff such as meals, larger staff meetings, team building activities, etc
• Use JIRA to manage all facility issues and request
• Maintain all common areas of the office (e.g. kitchen, lounges, meeting rooms, etc) by keeping them stocked and organized
• Facilitate office shipping and receiving
• Support onboarding and offboarding of employees onsite
• Oversee the day-to-day of senior leaders’ calendars, travel arrangements, expense reporting and other support functions
• Liaise with the Workplace and Leadership teams to support meetings, other senior leadership team activities, travel and accommodations

Preferred Qualifications

No preferred qualifications provided.