Office & HR Operations Coordinator

Office & HR Operations Coordinator

Requirements

• 2+ years of experience in office administration, HR coordination, or operations-related roles.
• High energy, people-oriented, with a proactive and positive demeanor.
• Excellent communication and interpersonal skills for working with employees across all levels.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office, Google Suite, and HRIS platforms (e.g., Rippling, Workday, ADP).
• Strong attention to detail and ability to handle confidential information with discretion.
• Experience coordinating office logistics, vendor management, and employee events.

Responsibilities

• Serve as the main point of contact for all office-related needs, ensuring a well-maintained, organized, and stocked office space.
• Oversee office supplies, vendor relationships, and facility services, including liaising with property management and external service providers.
• Coordinate office events, team meetings, and support the Employee Engagement Specialist with employee engagement activities to foster a collaborative and positive work environment.
• Manage incoming and outgoing mail, shipments, and deliveries as needed.
• Support health & safety protocols, ensuring compliance with workplace regulations.
• Support day-to-day HR operations, including onboarding, offboarding, and managing employee documentation.
• Maintain accurate and up-to-date employee records in HR systems, ensuring data is entered correctly and promptly.
• Work closely with Sr. HR OPs and Payroll & Benefits team to help process employee paperwork, assist with benefits enrollment, and support the implementation of HR policies.
• Help organize and schedule new hire orientation sessions and onboarding activities to ensure a smooth and welcoming start for new team members.
• Assist in monitoring and updating HR compliance documents, such as employee handbooks, policy updates, and acknowledgment forms.
• Provide administrative support to HR leadership and cross-functional teams as needed.
• Assist with reporting, scheduling, and document management to support business operations.
• Help streamline internal processes and operational efficiencies across office and HR functions.

Preferred Qualifications

• Prior experience in HR operations or people-related functions.
• Experience working in a fast-paced or high-growth environment.
• HR certification (e.g., CHRP, PHR, SHRM-CP) a nice to have but not required.