Office Coordinator

Office Coordinator

Requirements

• Fluent in both French and English, with excellent written and verbal communication skills in both languages
• Previous experience in office coordination, administration, hospitality, or a similar role
• Strong organizational skills and the ability to manage multiple tasks and priorities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office-management software
• Ability to work independently and as part of a team in a fast-paced environment
• Strong interpersonal skills and a customer-service-oriented mindset

Responsibilities

• Manage the daily operations of the office, ensuring that everything runs smoothly and efficiently
• Serve as the first point of contact for visitors, clients, and employees, greeting them and addressing their needs in both French and English
• Oversee the ordering and inventory of office supplies and equipment
• Coordinate office maintenance and liaise with service providers for repairs and upkeep
• Assist with the planning and execution of office events and meetings (including set-up and take-down)
• Provide administrative support to the management team, including calendar management, meeting coordination, and correspondence handling
• Prepare and edit documents, reports, and presentations in both French and English
• Assist with travel arrangements, including booking transportation and accommodations
• Handle incoming and outgoing mail and packages and manage email correspondence
• Answer and direct phone calls and emails, ensuring clear and professional communication in both languages
• Assist with the coordination of bilingual meetings, including preparation of materials and interpretation, as needed

Preferred Qualifications

• Basic understanding of HR procedures and office management practices is an asset
• Having a driver’s license and a car is an asset