Office Coordinator

Office Coordinator

Requirements

• A minimum education level of: BA/BS Degree (4-year) in Human Resources, Business, or related field
• A minimum of 5 years of related work experience
• Ability to multitask on a frequent basis
• Perform a variety of duties, without the loss of efficiency or composure
• Excellent customer service skills and cheerful outlook when interacting with guests, vendors & employees
• Ability to memorize, recollect, and quickly retrieve relevant information.
• Solid Microsoft Office Product Skills (Word, Outlook, Excel), and ability to learn required business systems.
• Experience with budget preparation and maintenance
• Ability to work on multiple projects simultaneously and meet tight deadlines with a focus on details and accuracy
• Project Management experience
• Ability to work on multiple projects and meet tight deadline with a focus on details and accuracy
• Ability to work extended hours, weekends, and holidays with limited notice
• Ability to work with all levels of employees, as well as high profile clients (i.e., vendors, talent, talent management)

Responsibilities

• Manage, direct, and organize the day-to-day responsibilities of front office and administrative staff to ensure efficiency
• Develop office policies and procedures, and ensure they are implemented appropriately
• Identify opportunities for process and office management improvements, and design and implement new systems
• Manage office supplies, inventory, and place orders as necessary
• Manage receptionist and monitor assigned task and duties, responsible for performance reviews, training, coaching, and corrective action plans.
• Manage office layout planning and office moves
• Develop and oversee office budgetary needs and expenses
• Provide administrative support as necessary, including organizing staff meetings and events, coordinating travel accommodations, maintaining calendars, conducting research, and creating ad hoc reports
• Handle special requests for clients, which may include game tickets, tickets to other events, merchandise, gifts, etc. that come through the General Manager
• Organize and maintain contracts in both hard copy and electronic formats; Initial drafting of contract documents by collecting and organizing relevant information from multiple sources, both internal and external, and using standard contract templates reviewing external client contracts.
• Track, log, and follow up on contract/proposal and respond to inquiries regarding the processing of contract documents.
• Manage special projects as assigned by leadership

Preferred Qualifications

• Prior event production experience preferred