Office Coordinator

Office Coordinator

Requirements

• Bachelor’s degree required.
• Must be fluent in English. Fluency in Spanish preferred but not required.
• Minimum of 3 years of experience performing administrative office duties.
• Excellent written and oral communication skills in English.
• Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with ability to work on multiple projects in a deadline-oriented environment. Ability to prioritize tasks and to delegate as appropriate.
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
• Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life.
• Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Showing the ability to multi-task and work with a sense of urgency in a dynamic, fast paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a remote environment.

Responsibilities

• Ensures the smooth operation of the office by overseeing and coordinating local facilities-related matters; manages meeting spaces; receives and sorts mail and packages; maintains supplies, inventory, equipment, and overall tidiness of the office.
• Assist with monthly budget reconciliation tasks in collaboration with the Managing Director and Finance.
• Liaises with and oversees contractors and vendors to enable facilities maintenance and repairs.
• Assists with onboarding and off boarding processes for staff and interns, including the deployment & collection of equipment. Ensures safety, operational and institutional policies and protocols are kept current and successfully implemented locally.
• Develops proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed.
• Provides day-to-day support to staff, ensuring their technological, operational, and office-wide systems needs are met.
• Manages the field office general email inbox, triaging to applicable parties as needed.
• Assists with the planning of office-wide events, such as staff appreciation lunches and staff retreats.
• Provides support to the Office Operations team with ongoing projects and operational initiatives, executing the goals and objectives of the function.
• Aids with budget reconciliation, in collaboration with the Facilities Manager of Office Operations, Managing Attorney, and Finance.
• Liaises with other organizational components and functions, and perform other duties as assigned.

Preferred Qualifications

• Fluency in Spanish preferred but not required.