Office Administrator

Office Administrator

Requirements

• 3-4 years of experience in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• A love of music is a huge plus

Responsibilities

• Process and maintain NDAs, waivers, and contracts
• Manage employee records including directory and emergency contact forms
• Handle and coordinate on-site artist studio sessions while maintaining recording logs
• Coordinate travel arrangements for non-executive staff, new hires, and guests
• Handle outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch catering including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
• Serve as point of contact for all studio-related inquiries and identify opportunities to improve studio operations and efficiency
• Maintain all equipment inventory and ensure all studio gear remain in optimal working condition
• Ensure studio is cleaned up and well prepared for any artist visits
• Record and track all studio guests including any special accommodations and preferences
• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Manage weekly team lunch program
• Assist with new hire onboarding administration

Preferred Qualifications

• A love of music is a huge plus