Office Administrator

Office Administrator

Requirements

• High School Diploma or GED
• Legal authorization to work in the U.S. We will not sponsor individuals for employment visas, now or in the future, for this job opening

Responsibilities

• Performs various administrative duties as needed for various departments
• Supports multiple locations/teams; works closely with Engineers and Scientists
• Reviews, screens and directs mail, telephone calls and visitors
• Utilizes SAP, SharePoint and other software systems to create and maintain databases and develop necessary reports
• Anticipates and prepares materials needed by management for meetings/conferences
• Maintains records of department and project budgets. Monitors p-card expenses and reports all budgetary exceptions
• Responsible for monthly billing for lab services provided to external customers
• Prepares legal Terms & Conditions Agreements for outside customers
• Prepares purchase orders, tracks and expedites orders for lab supplies
• Manages office supplies for multiple departments
• Acts as a SharePoint super-user for department databases
• Coordinates typically one large internal technical event annually
• Monitors capital and expense activities and assures accurate payment of bills.
• Schedules meetings and makes travel arrangements as required
• Uses technology appropriately to improve output of work.

Preferred Qualifications

• Bachelor’s degree
• 2+ years of administrative support experience
• Experience with SAP
• Proficiency in Microsoft Office Suite, including Sharepoint, Outlook, Teams and Excel
• Prior experience in manufacturing
• Experience supporting multiple locations