Marketing Admin

Marketing Admin

Requirements

• 2+ years of experience in marketing, field coordination, or administrative support
• Strong organization and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to multitask, work under pressure, and meet tight deadlines

Responsibilities

• Maintain digital and physical organization of marketing and field marketing files, assets, and calendars
• Coordinate meetings, room bookings, meals, and travel as needed for team events or vendor visits
• Assist with marketing project management, including updating documents, proofreading, and gathering quotes
• Manage branded apparel inventory and distribution for the sales and marketing teams across all markets
• Oversee print portal operations for marketing, events, and sales collateral
• Track and reorder promotional materials, ensuring availability for all field initiatives
• Coordinate with vendors for material production, contracts, and invoicing
• Assist with scheduling and logistics for Neighborhood Canvassing, Retail, and Shows & Events
• Organize event resources, including permits, booth materials, promotional items, and branded displays
• Support data collection processes, ensuring timely and accurate lead entry
• Prepare event performance reports and analyze ROI trends to help improve marketing outcomes
• Facilitate onboarding for new marketing, sales, and field staff (e.g., apparel, collateral, setup tasks)
• Track and process terminations, ensuring branded materials and assets are returned
• Monitor and manage the marketing team’s shared inbox to ensure prompt follow-up and routing
• Assist in expense tracking, checkbook reconciliation, and invoice processing
• Flag budget concerns or variances for Marketing leadership
• Help plan and coordinate community outreach initiatives such as sweepstakes, galas, and company service events
• Support public relations tasks including award applications, internal recognition, and reputation initiatives
• Assist in creating and maintaining training materials for field marketing representatives
• Serve as a support contact for field staff, especially during events or urgent logistics needs
• Foster alignment between field teams, marketing leadership, and call center operations

Preferred Qualifications

• Experience with CRM tools (Salesforce preferred), project management platforms, or marketing software
• Familiarity with Canva, Adobe Creative Suite, or digital content tools
• Background or education in Marketing, Communications, or Business
• Event planning or vendor coordination experience