Manager – Global Program Management

Manager – Global Program Management

Requirements

• BS or equivalent
• 3-4 years industry related experience
• Prior project management experience is highly desirable
• Strong planning and organizational skills
• Ability to multi-task, prioritize, manage projects/timelines, and organize/track complex information with supervision
• Excellent attention to detail
• Highly experienced in using Program Management Systems / Software, such as MS Project, Adobe WorkFront, Smartsheet, OfficeTimelines, Wrike, ClickUp, Trello, etc.
• Proficient with Microsoft Office365 Applications (Word, Excel, Outlook, OneNote, SharePoint, etc.)
• Experience working in cross-functional teams; preferably with a focus within pharmaceutical development
• Ability to work well as part of a team in a fast-paced, matrix-based environment
• Ability to foster open communication, mutual understanding, and cooperation within the company and with external vendors
• Adaptive communication skills (including interpersonal, written, verbal) and able to influence others without authority
• Experience in conflict-management and resolution
• Solid sense of accountability and sound judgement; highest ethical standards and focus on quality
• Ability to implement process improvement/best practices/operational excellence
• Shows flexibility and is open and adaptable to change
• Self-motivated individual who can translate instruction into action
• Solution-based, creative thinker with a ‘can do’/’do-what-it-takes’ attitude
• Strong entrepreneurial drive

Responsibilities

• Provides tactical support to the Program Manager and team members monitoring and tracking on-time goal completion
• Supports efforts to ensure cross-functional alignment on goals within the team
• Helps drive sub-teams to deliver on functional plans in alignment with strategic priorities set by the global program teams
• Supports Program Managers as needed to generate and maintain the integrated timelines which serve as a ‘single source of truth’ for research teams and global program teams
• Supports project/program tracking through the creation and maintenance of project/program dashboards and reports
• Partners with other Program Managers in driving key cross-program and/or departmental initiatives to promote operational excellence by improving/enhancing team performance and efficiency
• Assists the Program Manager in maintaining a consistent and timely flow of information between teams, departments, and other key stakeholders
• Partners with the Program Manager to ensure effective and timely cross-sharing of key program information including, but not limited to, program status, timelines, key updates and decisions
• Supports the Program Manager to help maintain critical team and program information stored on websites, data logs, and databases
• Builds an awareness to inter-department dependencies to support project communication responsibilities
• Partners with the Program management lead and/or team lead in practicing effective meeting management and etiquette
• Developing effective meeting agendas
• Facilitating preparation of slide decks
• Captures and circulates accurate and concise minutes/action items in a timely manner to drive cross-functional communication, decision making, and accountability for deliverables

Preferred Qualifications

• Additional 1-2 years of experience in a Program management role preferred
• Prior technical experience in a scientific discipline desirable