Maintenance Specialist

Maintenance Specialist

Requirements

• High School diploma or equivalent
• 3-5 years’ experience working with Vendor management systems (TRACK, CMS and other ERP systems) preferred
• Minimum 5 years in maintenance/operations, reliability and/or turnaround activities in chemical, petrochemical or refinery industry
• Working knowledge of maintenance and turnaround work processes and associated central maintenance management systems (CMMS)
• Working knowledge of typical contracting strategies, contracting terms and conditions and contractor staffing/roles in an industrial setting
• Demonstrated performance and value improvement in work process related matters
• Able to quickly respond in challenging situations
• Owners’ mindset to identify and deliver improved performance
• Excellent oral and written communication skills as well as strong computer skills in several software systems
• Excellent problem solving and analytical skills
• Contract execution and issue resolution abilities
• Ability to work with various groups of people (i.e. accounting, information technology, operations management, contract personnel, etc.)
• Ability to build/maintain effective working relationships
• Must be able to work independently and cooperatively within a team in a fast-paced work environment
• Experience with MS Office Suites (i.e. Outlook, Excel, Word, etc.)
• Track and/or myTrack experience is a plus
• Knowledge of SAP system (Notification, W/O Creation, Purchasing and Requisition creation basic planning)

Responsibilities

• Track proper contractor headcount daily against authorized headcount
• Drive performance improvement with each contracting organization by building relationships
• Perform invoice audits routinely and provide training and feedback to approvers
• Establish contractor targets and milestones for each contractor organization
• Implement site processes that ensure contract work across the site is conducted in a safe, responsible, and cost-effective manner
• Develop and lead a process to account for each contractor personnel on site daily
• Understand each contractor’s contract and ensure compliance with the contract
• Develop contract summaries and training to help field management/invoice approvers understand contractor agreements and how they are best utilized to drive down contractor costs
• Works with contractor leadership to ensure resource levels are adequate to cover service requirements and that personnel exit site when the requirements have been met
• Ensure appropriate contractor paperwork is maintained
• Complete vendor performance reviews
• Identify and implement opportunities to create value for the business
• Provides effective communication with the service providers and the client
• Build effective working relationships with contractors, contractor management, supervision, and field roles
• Facilitates key maintenance work process and productivity improvement projects as necessary to meet department goals and targets
• Aware of onboarding, offboarding and overall onsite vendor productivity and contract compliance
• Serve as the Track Coordinator back up
• Provide backup for contractor entry access
• Establish/Facilitate routine meetings for Contract Management Team (ESSH Representative, My Track Coordinator, Contract Manager)
• Must complete Ascend Job Representative (AJR) qualifications
• Support day-to-day facilities operations (permitting, auditing work for safety and performance)
• Provide oversite and facilitate nested and non-nested contractors within facilities
• Overseer’s facility projects and provides updates and status reports
• Willingness to learn and follow the Maintenance Work Process

Preferred Qualifications

• 3-5 years’ experience working with Vendor management systems (TRACK, CMS and other ERP systems) preferred