Litigation Support Specialist – Office Specialist 1
| Company | Oregon State Government |
|---|---|
| Location | Portland, OR, USA |
| Salary | $3429 – $4207 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
- An equivalent combination of experience and college coursework or training in a general office occupation.
- Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.
- Have and maintain a valid driver’s license.
Responsibilities
- Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
- Review docket reports and calendar related hearings.
- Open, close, and maintain physical and electronic filing systems.
- Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information.
- Read, sort, and distribute incoming mail.
- Create, format, and proofread documents.
- Respond to requests for general information and provide explanations to visitors and clients.
- Maintain state cars.
- Order, distribute, and maintain inventory office supplies.
Preferred Qualifications
- Demonstrated ability maintaining a professional and friendly composure in an environment with frequent interruptions.
- Experience organizing and prioritizing work duties.
- Experience performing data entry assignments efficiently and accurately.
- Proficient in the use of computers, including Microsoft Office Suite and the ability to learn and effectively utilize specialized software applications.
- Demonstrated effective oral and written communication skills.
- Demonstrated ability to work under pressure with strict deadlines.
- Experience maintaining confidentiality with sensitive case information.
- Ability to work with graphic and potentially upsetting material.
- Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).
- Experience working with and supporting attorneys and other legal professionals or in public service.
- Recent college graduates with critical thinking experience.