Litigation Support Analyst – DMA II

Litigation Support Analyst – DMA II

Requirements

• Undergraduate degree or three years of experience on major litigation support projects
• Highly organized and demonstrated ability to work independently in a team environment
• Must have excellent writing skills and oral communication capabilities.
• Requires hands-on familiarity with the Government’s office and network environment.
• A knowledgeable user of the Government’s office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems.
• Deliver consistent high-quality work product in a deadline driven environment under extreme pressure.
• Proficiency with Microsoft Office Suite of applications and Adobe Acrobat.
• Familiarity with ESI tools and knowledge of eDiscovery procedures and resources
• Familiarity with the Criminal Justice system.
• Persistent, diligent attitude towards work assignments.
• DOJ MBI must be obtainable (US Citizenship required).

Responsibilities

• The Document Management Analyst II examines, prepares, and processes a variety of technical legal documents which are characteristically voluminous and complex in format.
• Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.
• Obtains information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court.
• Manages technical documents specific to the 11th Circuit Court of Appeals, and completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.
• Provides assistance to attorneys in appeals preparation by performing duties such as independently compiling trial notebooks and compiling lists.
• Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.
• Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs.
• Composes original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology specific to the 11th Circuit Court of Appeals.
• The DMA II will provide automated litigation assistance to attorneys in trial preparation and courtroom presentations. Utilizes various software applications and graphics hardware such as scanners. Prepares documents, charts, and visual materials for use in trials.
• Provide a variety of direct clerical and administrative support assistance services to AUSA staff. Typical assignments include: Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assembles legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.
• Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.
• Provides a variety of clerical and administrative support by receiving telephone calls on case status from the courts, employees within the office, city, county, and state law offices, private attorneys and individuals. Information is retrieved either from the automated database using query routines or from hard copy reports. Exercises tact, discretion, and judgment in determining what information may properly be released.
• Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
• May perform general clerical/administrative functions e.g. and maintaining administrative files.
• The DMA II will produce a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.

Preferred Qualifications

• Automated litigation support experience
• Ability to perform quality control analysis and report any issues with data
• Ability to work in a deadline-driven, fast-paced environment
• Excellent attention to detail and ability to perform tasks accurately and quickly
• Customer-focused, congenial, professional attitude for working on-site with government clients
• eDiscovery experience and demonstrated ability to manage multiple tasks similar to the duties and responsibilities described
• Document review and Relativity experience