Legal Mail Clerical Assistant

Legal Mail Clerical Assistant

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, specifically Outlook, Word, and Excel.
• Previous experience in a legal or administrative role is strongly preferred.
• Proficiency in using electronic mail systems and document management software.
• Ability to effectively manage multiple projects, demonstrate strong time management skills, and exercise independent judgment.
• Strong organizational skills and attention to detail.
• Ability to thrive in a fast-paced, high-volume environment.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Download and associate electronic mail with appropriate files, ensuring accurate and timely processing.
• Manage incoming and outgoing mail, including sorting, distributing, and preparing mail for dispatch, while maintaining all physical documents, media, and materials throughout the litigation process.
• Maintain and organize digital files, ensuring all documents are correctly filed, properly labeled and easily accessible.
• Communicate effectively with legal staff to ensure all mail-related inquiries and tasks are handled efficiently.
• Maintain accurate records of all mail transactions and ensure compliance with firm policies and procedures.
• Provide additional support, as needed, including but not limited to, subpoena data entry and calendaring of court deadlines and case-related events.

Preferred Qualifications

• Previous experience in a legal or administrative role is strongly preferred.