Legal Assistant – Regulatory Law Unit – Water Division

Legal Assistant – Regulatory Law Unit – Water Division

Requirements

• Ability to maintain large volumes of documents and data utilizing databases such as SharePoint
• Ability to write and speak persuasively
• Ability to work with multiple City Departments, attorneys and other legal assistants
• Excellent organizational and time management skills
• Effective and professional oral and written communication
• Ability to work independently and think proactively
• Ability to manage and prioritize numerous assignments
• Computer skills required/desired for the position include: MS Office (Word, Excel, Outlook, SharePoint One Drive, Powerpoint), Google Drive (Docs, Sheets, Slides, Forms), Spreadsheets (Excel, Google Sheets)
• Knowledge of legal concepts such as attorney-client privilege and relevance is a plus

Responsibilities

• Handle Tax Review Board first level hearings
• Prepare case files, contact witnesses, and assist attorneys with hearings before the Tax Review Board and the Board of Licenses and Inspection Review
• Handle information requests and subpoenas by contacting the appropriate divisions and gathering records
• Facilitate Right to Know request responses
• Assist with Water customer service issues
• Draft and review professional service contracts and other form agreements and correspondence; facilitate the process of executing contracts
• Organize and file correspondence, documents, and other papers for transactions as requested
• Compile and maintain records of transactions handled by attorneys
• Compile weekly and quarterly reports
• Support attorneys and other legal assistants as needed.

Preferred Qualifications

• A degree in paralegal studies from an ABA approved program is a plus
• Experience with contract drafting or management or administrative board hearings will also be given additional consideration