Legal Assistant – Code & Public Nuisance Litigation Unit
| Company | City of Philadelphia |
|---|---|
| Location | Philadelphia, PA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Entry Level/New Grad |
Requirements
- Ability to maintain large volumes of documents and data utilizing databases such as Sharepoint
- Ability to work in a demanding and fast-paced setting
- Ability to work productively on one’s own, and collaboratively
- Ability to adapt and learn new systems/procedures
- Experience with Word, Excel, and Adobe Acrobat (including bates stamping, redaction, creating and splitting of pdfs)
- Excellent time management and organizational skills
- Excellent written and oral communication
- Excellent attention to detail
- Knowledge of legal concepts such as attorney-client privilege and relevance
Responsibilities
- Drafting of complaints and other legal filings
- Prepare court notices, subpoenas for documents and witnesses, trial exhibits, service of process, etc.
- Input data/information into case management systems regarding all matters handled by the unit
- Assisting attorneys with the logistics of case management—including but not limited to tracking service, responses, and deadlines–document preparation, and trial
- Compile reports as needed for the Chief, the Chief’s chain of command, discovery and matters handled by the unit
- Research on departmental systems, Westlaw, and public records such as Philadox, Atlas, OPA
- Assist in preparing witnesses for hearings and requesting discovery
- Coordinate appearance of court reporters and technology providers
- Follow up on action items
- Liaise with client departments, including Department of Licenses and Inspections, Department of Public Health, Streets Department, and PPD
- Communicate with the public regarding judgment balances and negotiated payoffs
- Set up all new cases files, typically for Court of Common Pleas and Municipal Court
- Maintain attorney and group calendars for all hearings
- Copy, scan, fax and hand-deliver documents
- Redact sensitive information from discoverable documents
- Preserve electronic copies of documents for case files
- Additional duties as the Chief and the Chief’s chain of command require.
Preferred Qualifications
- Bachelor’s degree or paralegal certificate
- Experience as an administrative assistant with specific experience with document drafting and management