Legal Administrator

Legal Administrator

Requirements

• 1+ years of experience in a legal administrative, corporate administrative or support role.
• Proven ability to work independently with minimal supervision.
• Exceptional organizational and time-management skills.
• Keen attention to detail with a focus on accuracy and follow-through.
• Strong proficiency with Microsoft Office Suite (especially Word, Excel, Outlook, and PowerPoint) and familiarity with OneDrive or equivalent document storage systems.
• Ability to anticipate needs and take initiative.
• Comfortable with handling confidential information with integrity.
• Professional written and verbal communication skills.

Responsibilities

• Prepare and submit legal team members’ expense reports in accordance with internal policies.
• Arrange domestic and international travel, including lodging, flights, and local transportation.
• Plan and execute logistics for team events, offsites, and internal celebrations.
• Assist with calendar scheduling for department leadership and team-wide meetings.
• Administer employment document execution, including coordination, signature collection (wet and digital), and proper archiving.
• Process outbound FedEx shipments and notarizations when necessary.
• Organize, file, and maintain both physical and digital legal records.
• Scan incoming mail and ensure it is sorted and routed appropriately.
• Maintain CLE (Continuing Legal Education) tracking and support submission requirements for attorney licensure.
• Coordinate initiatives such as a law student externship program.
• Maintain team recognition efforts, including birthday and work anniversary tracking.
• Respond to ad hoc administrative and operational requests.
• Use strong discretion and judgment when identifying exceptions to standard procedures.

Preferred Qualifications

• 3+ years of experience in a legal administrative, corporate administrative or support role.