Legal Administrative Specialist – IP Trademark

Legal Administrative Specialist – IP Trademark

Requirements

• Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience.
• Previous law firm experience required.
• Experience with supporting a Trademark practice, including experience with filing with United States Patent & Trademark Office (USPTO).
• Knowledge of Copyright and Trademark laws and the procedures of the United States Patent & Trademark Office (USPTO).
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.
• Demonstrates proven and advanced legal administrative and training skills, and leadership, as well as an aptitude for effective workflow coordination.
• Ability to work autonomously while also functioning effectively in a team environment.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Demonstrates excellent client communication skills.
• Flexibility to work overtime required.

Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Proactively manages daily dockets, ensuring all deadlines are met, and provides reminders to attorneys and/or communicate same to the docketing team.
• Maintains trademark files, reviews docket, prepares weekly charts, and participates in weekly docket review.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Preferred Qualifications

No preferred qualifications provided.