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Legal Administrative Assistant – Intellectual Property
| Company | Morgan Lewis |
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| Location | New York, NY, USA |
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| Salary | $63250 – $82225 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Entry Level/New Grad |
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Requirements
- Bachelor’s degree and one (1) year of internship or professional experience preferred.
- Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software and ability to adapt to new software programs.
- Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
- Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team.
- Ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment.
- Flexibility to work overtime required.
Responsibilities
- Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
- Draft engagement letters, routine correspondence and memoranda; updates recurring reports as assigned.
- Update monthly chart for Associates and Advisors.
- Update eRoom/Clientsite, document in FileSite and incorporate into working plan document.
- Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
- Processes new business intake, related forms, and correspondence.
- Processes expense reports and invoices; arranges check requests; monitors through completion.
- Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
- Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
- Provides legal research, case support and project assistance.
- Other administrative duties as assigned.
Preferred Qualifications
- Professional services industry experience a plus.
