Skip to content
Lease Administration and Operations Manager
| Company | OpenAI |
|---|
| Location | San Francisco, CA, USA |
|---|
| Salary | $225000 – $225000 |
|---|
| Type | Full-Time |
|---|
| Degrees | |
|---|
| Experience Level | Senior |
|---|
Requirements
- 6-8 years of experience on a Workplace or Real Estate team, working on lease operations, lease compliance, and lease administration, with in-house corporate real estate experience preferred.
- Expert lease interpretation, rent processing, financial analysis, and data analysis skills.
- Highly adaptable, capable of balancing multiple priorities, meeting deadlines, and pivoting within projects as needed.
- Self-starter with excellent analytical skills, communication abilities, and a strong sense of ownership who is able to collaborate effectively and build relationships across internal and external partner teams.
- Knowledge of Google and Microsoft Suites and Lease Administration systems (Costar, Visual Lease, Lease Harbor, Tririga, or similar).
- Experience leveraging AI tools to drive efficiencies and process improvement.
Responsibilities
- Collaborate closely with Real Estate and Workplace Services, StratFin, brokerage, and partner teams on lease operations, lease compliance, and lease administration for the global portfolio.
- Oversee monthly rent approval process, teaming with outsourced Lease Administration and Accounts Payable.
- Partner on budgeting, variance reporting, support month-end and quarter-end Close activities related to real estate financials with StratFin and Accounting teams.
- Oversee outsourced Lease Administration team to ensure a high level of accuracy on lease abstracts, including key dates, lease expirations, monthly rent charges, and other obligations.
- Obtain Letter of Credits and Security Deposit for any new leases, track returns or reductions during lease term, and work with internal and external stakeholders on updates to LOC and Security Deposits.
- Track key dates and lease expirations and assist in coordination of restoration work and move-out obligations.
- Review monthly rent charges, annual operating expense estimates, reconciliations, and audits.
- Liaise with Landlords and assist Workplace teams on lease review and lease interpretation.
- Collaborate with the Design & Construction team on tracking of tenant improvement allowances and submittals of tenant improvement reimbursements.
- Work with partner teams on creating purchase orders related to lease transactions and on meeting insurance requirements in leases.
- Collaborate with Data Management team on lease data for the Business Intelligence tool.
- Support sustainability initiatives related to lease requirements and company sustainability goals.
- Leverage OpenAI tools to drive efficiency, automation, and scale across real estate operations.
Preferred Qualifications
- Hold a CA Notary License (a plus).
