Lease Administration & Accounting Specialist

Lease Administration & Accounting Specialist

Requirements

• Bachelor’s degree in business administration, accounting, or equivalent work experience preferred; high school diploma or GED and equivalent work experience required.
• 1-3 years of commercial real estate lease experience, including reading and interpreting leases, is ideal.
• Proficiency in Word, Excel, and PowerPoint is required.
• Strong verbal, written, and interpersonal communication skills are required.
• Ability to prioritize activities to meet deadlines as required.
• Ability to multitask and manage multiple projects simultaneously.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced, collaborative environment with multiple deadlines and flexibility in dealing with changing priorities.

Responsibilities

• Analyze, interpret, and abstract all newly executed lease documents, inputting the data into the database within specified deadlines to describe lease terms and other important lease information.
• Track, maintain, and communicate all expirations and other critical information to the Property Manager and/or Accounting Department.
• Resolve issues for customers by researching and gathering information about transactions, lease terms, and other relevant items. Establish and maintain working relationships with the Property Management and Asset Management teams.
• Support all aspects of the lease change request process, including billing updates, notification changes, CAM, etc.
• Manage the process of refunding and/or reducing security deposits throughout the lease term, including analyzing the lease to confirm that the tenant is entitled to a refund or reduction in accordance with applicable lease provisions.
• Maintain the company’s database for relevancy and accuracy from acquisition through disposition.
• Support Leasing Directors by monitoring and obtaining sufficient/sensitive documentation for the credit approval process of potential tenants.
• Assist with identifying and implementing process improvements for the lease setup and billing processes.
• Manage daily work queues.
• Support internal and external audits.
• Complete other duties as assigned, including but not limited to cash receipts applications during peak times, document management, etc.

Preferred Qualifications

• Knowledge of property management, property accounting, and commercial leasing preferred.
• Yardi experience is preferred; ability to quickly learn and adapt to new software is essential.