Lead – Workplace Services

Lead – Workplace Services

Requirements

• 1-3 years experience as a receptionist, office manager, or similar position
• Strong interpersonal skills with an ability to interact with all levels, including the executive team
• Excellent time management and organizational skills
• Enthusiasm for a start-up environment with fast-paced changes
• Exceptional planning and problem-solving skills, with acute attention to detail
• Exceptionally neat, detail-oriented, organized, punctual, and dependable
• Excellent written and verbal communication skills
• Ability to handle sensitive information with the utmost confidentiality
• Strong ability to work in a team environment and effectively cooperate with others
• Show initiative in taking action and responding appropriately; must be a self-starter
• Able to work overtime as needed
• Ability to work in a team environment that requires daily interaction with multiple departments
• Initiative to take action and respond appropriately while being fiscally responsible
• Ability to work a flexible schedule driven by needs of the business

Responsibilities

• Responsible for all infrastructure necessary to allow for the day-to-day operations of the assigned facility; this may also include facilities outside of local presence, including managing significant programs, inspections, legal compliance, audits, safety compliance, and vendors.
• Manage a minimum of two direct reports at all times, including all associated budgets.
• Make hiring, disciplinary, scheduling, and performance decisions for direct reports.
• Develop and manage an onsite food services program and an in-house janitorial program, along with all associated budgets.
• Act as the liaison between the Workplace Service team and service providers, assisting with the coordination and scheduling of office, vendor, and building activities
• Arrange security clearance for all employees and guests, and assist in the creation of new employee badges as needed
• Ensure the office remains secure by closely following guest and visitor procedures, and escalating issues as necessary to the Asset Protection Team
• Work closely with the People team to assist with new employee set-up and orientation
• Monitor and order inventories of office supplies and PPE for all sites
• Assist in inventory/ordering snacks and supplies
• Stay up to date with International holidays and all they entail
• Manage major projects and/or programs as assigned. The associated budgets for these projects could exceed $100,000.
• Manage cross-functional projects, ensuring proper alignment with all major stakeholders
• Exercise autonomous critical thinking to troubleshoot issues as they arise, delegating to others as necessary
• Provide the highest level of customer service and respond to all inquiries of our partners
• Manage all incoming mail and packages, and distribute them appropriately
• Assist in ordering and organizing catering for meetings and events
• Assist with the planning and execution of company events
• Provide administrative and office assistance as needed

Preferred Qualifications

No preferred qualifications provided.