Key Budget and Finance Assistant

Bachelor’s degree or equivalent
1-3 years of relevant experience
Excellent writing/editing and verbal communication skills
Strong interpersonal and organizational skills
Demonstrate ability to manage multiple projects with competing timelines and priority
Positive attitude and ability to work as part of a team

Manage and process coaching payments for multiple executive education contracts, ensuring accuracy and compliance with university and federal guidelines
Coordinate with coaches, students, and the finance team to resolve discrepancies efficiently
Maintain and update a centralized invoice tracking system, producing accurate reports on payment status and outstanding items to support fiscal planning
Ensure data integrity and facilitate real-time budget monitoring for leadership and stakeholders
Prepare and submit PAP documentation in alignment with university procedures and timelines through Workday
Communicate with Accounts Payable and relevant departments to resolve delays or issues proactively
Assist in monthly and quarterly reconciliations to ensure alignment between program expenditures and the university’s financial systems
Identify variances and contribute to corrective actions or process enhancements
Perform other tasks as needed