Judicial Assistant – Superior Court

Judicial Assistant – Superior Court

Requirements

• Associate’s Degree in Business Administration or a related field required
• two years of office management experience in legal setting
• any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job

Responsibilities

• Supervises, directs, and evaluates assigned staff
• Develops and oversees employee work schedules to ensure adequate coverage and control
• Processes employee concerns and problems and counsels or disciplines as appropriate
• Assists with or completes employee performance appraisals
• Acts as a liaison between employees and management
• Trains staff in operations, policies, and procedures
• Organizes, prioritizes, assigns, and/or coordinates work
• Prioritizes and schedules work activities in order to meet objectives
• Ensures that staff members have the proper resources needed to complete the assigned work
• Monitors status of work in progress
• Assists with complex/problem situations and provides technical expertise
• Provides progress and activity reports to judge and/or court staff
• Manages daily operations of assigned judge’s office to facilitate proper administration of court
• Assists judge, attorneys, internal and external customers with courtroom proceedings as needed
• Coordinates the judge’s schedule
• Creates, maintains and distributes calendar
• Verifies holidays and includes trials, motions and hearings
• Prepares and mails notices for calendars to all involved parties
• Interacts with parties regarding scheduling issues/conflicts
• Appears in court for arraignment and calendar call
• Maintains membership dues, organization affiliations, and continuing education activities
• Reviews requirements for membership, participation and judicial/legal continuing education credits, to ensure staff compliance
• Conducts research and makes training, travel and lodging arrangements
• Reviews invoices and completes and submits payment vouchers, reimbursement forms, and related documentation
• Performs personnel and payroll duties for assigned staff
• Serves as a liaison to human resources and payroll departments
• Prepares, processes and maintains personnel, payroll, and benefit enrollment information
• Participates in hiring and termination decisions and processes
• Conducts interviews and generates new hire and termination documents
• Creates and maintains information in human resources and payroll databases
• Approves payroll
• Monitors and implements office budget
• Administers purchasing processes and payments for equipment, supplies, maintenance, and judicial resources
• Communicates with vendors, places orders and coordinates invoicing and payments
• Processes reimbursements and ensures expenditures are in compliance with approved budget
• Acts as liaison between judge and attorneys, staff, litigants, other agencies, and the general public
• Provides information regarding court calendars and proceedings
• Responds to mail, email and phone calls
• Maintains high visibility and confidentiality

Preferred Qualifications

No preferred qualifications provided.