Install Coordinator

Install Coordinator

Requirements

• High School Diploma or GED
• Coordinator experience in a construction or industrial environment
• Excellent computer, communication, and interpersonal skills
• Strong attention to detail & excellent multi-tasking ability

Responsibilities

• Manage all install projects and act as a Project Manager for installation jobs.
• Create job file from information provided through order entry.
• Make initial contact with customers and coordinate installation schedule of automatic doors.
• Work with the salesperson and customer when there are any special installation requirements.
• Schedule installation to meet the contractors desired installation date.
• Keep up with changes in the job and schedule requested on-site meetings and walk-throughs.
• Perform pre-job on-site checks when necessary.
• Work with the salesperson to inform them of needed change orders if necessary.
• Order all necessary material for the installation in the appropriate time frame.
• Issue the STO or PO for the material needed for installation.
• Work with the Warehouse Manager on Class II and Class III material needed.
• Work with the factory with on any Class I material related issues.
• Communicate any material related issues to the salesperson and work with them and the customer when necessary.
• Maintain the schedule and review it daily with the Warehouse Manager to ensure jobs are pulled for the technicians as required.
• Schedule the installation technicians according to jobsite readiness.
• Coordinate any special timing requirement with the customer or any special needs such as pre-job, on-site safety meetings.
• Review the schedule as needed with the Construction Manager and the Salespeople.
• Obtain detailed information from the technicians when the job is not completed the same day on the progress of the job.
• Assure paperwork is properly filled out by technicians including the JCS, Door ID sheet and any special payment forms required.
• Verify that job is completed per company policy/Sarbanes Oxley.
• Review inventory used with the technicians and make any adjustments necessary on the Sales Order in SAP.
• Enter the Door IDs into SAP with warranty and door location information.
• Send JCS to the corporate billing department and maintain the billing database. Be familiar with any special forms or needs of the customer/contractor and submit with JCS when necessary.
• When necessary, coordinate partial billings with the Construction Manager and submit partial billing approvals to the corporate billing department. Once approved, deliver partial billings to prepare them for billing and add to the billing database.
• Monitor the billing database to ensure that all billings have cleared.

Preferred Qualifications

• Bachelor’s Degree in Business Administration and/or Marketing.
• Project Management or Finance Background
• SAP Experience