Human Resources Coordinator

Human Resources Coordinator

Requirements

• Bachelor’s degree and HR certifications preferred
• Preferred at least 2 years of relevant work experience in Human Resources
• Experience with Paylocity a plus
• Knowledge of human resource practices and understanding of federal and state of California, and local employment laws and trends. State of New Mexico a plus
• Experience with multi-state labor laws and compliance preferred
• Strong written and verbal communication skills; excellent attention to detail and strong planning abilities
• Strong organizational and communication skills and the ability to manage multiple and rapidly changing priorities to meet the needs and expectations of this position
• Self-motivated with a strong work ethic; dedicated to quality, quantity, and timeliness of results
• Able to handle sensitive information with a high degree of confidentiality
• Possess high ethical standards, being an example of professionalism to others
• Demonstrated ability anticipate needs and exercise independent judgment
• Excellent organizational and communication skills
• Excellent analytical skills, problem resolution skills and general business acumen
• Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project and ability to learn additional software products
• Exhibits a high degree of flexibility in adapting to a rapidly changing environment
• Position may require work responsibilities outside of normal business hours to accommodate business needs and deadlines
• Reliable transportation to go on campus, attend company events, seminars/trainings, if required
• Must be able to embody CIAT’s mission, vision, purpose and values

Responsibilities

• Coordinate start dates and arrival instructions with candidates, ensuring all necessary paperwork and screenings are complete
• Assist with recruitment and interview process as requested by HR Director
• Submit online requests for background checks and verification of employment, following up on any outstanding items or discrepancies to ensure timely completion
• Initiate the onboarding process and prepare all required new hire documentation.
• Review of onboarding paperwork, including background checks, I-9, transcripts and certifications taking necessary actions after review with HR Director
• Conduct new hire orientations as needed
• Assist with tracking benefit enrollment, invoice reconciliation and auditing proper deductions
• Assist with leave tracking and preparation of paperwork
• Support with payroll processing, including the review of employee timecards for accuracy and compliance with timekeeping policies
• Monitor and track employee meal break compliance
• Create and maintain employee files
• Electronic naming and filing of documents to ensure accuracy and consistency
• Assist with audits to clean up files
• Submit employee data reports when requested from management
• Monitor and track new hire training statuses and follow up when needed
• Audits IT certifications to identify upcoming expiration dates, request renewals, and follow up to ensure validity
• Assists with the preparation of the performance review process
• Respond to inquiries of employees and verifications of employment
• Assist with scheduling meetings and trainings as needed
• Recommend and assist with company events, wellness programs and morale initiatives
• Act as a champion employee participation in all HR initiatives
• Prepare and process exit paperwork
• Maintains and protects operations by keeping human resource information confidential
• Must be a role model for the company’s culture and provide great customer service to internal and external customers
• Performs other clerical functions as assigned
• Assist with special projects

Preferred Qualifications

• Experience with Paylocity a plus
• Experience with multi-state labor laws and compliance preferred