Human Resources Administrative Assistant

Human Resources Administrative Assistant

Requirements

• An associate’s degree in business administration or a related field is preferred
• Minimum of 2 years of administrative experience in an HR environment
• Bilingual in English and Spanish preferred (ability to read, write, and communicate in both languages)
• Strong attention to detail, organization, and follow-through
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems
• Knowledge of employment-related laws and HR best practices
• Ability to manage confidential information with professionalism
• Excellent communication and interpersonal skills
• Strong time management and ability to multitask across priorities

Responsibilities

• Maintain and update employee records and personnel files in compliance with legal and company standards
• Manage Workers’ Compensation files and assist in internal reporting related to WC
• Respond to subpoenas, verifications of employment (VOE), EDD, and SDI requests
• Coordinate and track employee training; maintain training records and calendars, and reporting
• Sort and distribute incoming HR mail; scan and electronically archive documents
• Create and maintain compliance binders and ensure documentation is current
• Support the upkeep and organization of HR files in both physical and digital formats
• Assist with presentation creation and support for HR meetings and training
• Interface with external printing vendors for HR-related materials
• Support recruiting efforts by coordinating interviews and communication with candidates
• Assist with internal investigations by gathering documentation and maintaining records
• Maintain working knowledge of Collective Bargaining Agreements (CBAs) and employee handbooks
• Provide administrative support during benefits enrollment periods and assist employees with benefit-related questions
• Update and manage standard HR forms such as W-2s, I-9s, and FMLA documentation
• Assist in onboarding tasks, including document collection and data entry in HRIS
• Support communication efforts including email notices, bulletin board updates, and internal memos
• Perform other duties and administrative tasks as assigned

Preferred Qualifications

• Bilingual skills in Spanish highly preferred
• An associate’s degree in business administration or a related field is preferred