HR Coordinator – AFS Segment

HR Coordinator – AFS Segment

Requirements

• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field preferred. Equivalent work experience and/or HR certifications (PHR, SHRM-CP) will be considered.
• Minimum 2-year Human Resources experience
• Proficiency in HRIS (Workday knowledge is a plus) and other HR Related software
• Computer proficiency – Word, Excel, Outlook, PowerPoint and experience using similar computer applications (payroll, timekeeping, applicant tracking)
• Knowledge of current employment practices and regulations required
• Must have a strong attention to detail, the ability to multi-task in a fast-paced environment and be a team player who enjoys helping others.
• Strong written and verbal communication skills
• Professional and confidential in work habits
• Strong organizational, problem-solving and analytical skills

Responsibilities

• Support bi-weekly payroll processing by ensuring accurate employee timekeeping records and resolving payroll-related issues.
• Collaborate with employees and supervisors to identify, troubleshoot, and resolve issues at timeclock systems, ensuring accurate timekeeping and smooth operation.
• Trains new associates and supervisors in how to use the HRIS system.
• Maintain accurate and up-to-date employee records in HR databases and personnel files.
• Efficiently create and process reports from HRIS databases. Enter data and maintains HRIS records to ensure up to date and accurate information
• Work collaboratively with fellow HR Coordinators to provide cross-site HR support as we centrally scale the HR Coordinator and Operations model. Support the execution of HR processes and the equipping of HR Generalist teams.
• Assist with maintenance and distribution of HR communications as well as communication boards.
• Answer and direct incoming telephone calls.
• Greet and assist visitors, provide them with necessary information and direct them to the correct location or person.
• Assist with planning and coordinating HR and company events and programs
• Assist with various employee relations events as needed
• Review and process requests for information for unemployment claims
• Assist with new hire onboarding and orientation activities. Facilitate Payroll and Benefit training in new hire orientation.
• Assist new hires with submitting their biometric information into the time clock system, ensuring accurate setup and smooth integration for time tracking.
• Assist new hires in accessing and navigating the Workday system, ensuring they understand its features and functionalities. Provide guidance and support to ensure they can efficiently use the platform for tasks such as time tracking, benefits enrollment, and personal information updates, etc.
• Track the completion of benefit enrollments, proactively contacting employees to remind them of enrollment deadlines and assist them in selecting and finalizing their benefits elections.
• Input new hire data in database and process new hire files and timecards
• Maintain and manage the uniform program for the production team, including ordering and distribution as appropriate.
• Ensure compliance with federal, state, and local employment laws and regulations. Ensure compliance with company policies.
• Verification of employment inquiries via the work number. Verification of I-9’s and E- verify.
• Coordinate, monitor, and ensure the timely completion of employee acknowledgments for the Employee Handbook Annual Production Code of Conduct training, and other compliance-related requirements.
• Create and maintain personnel, benefit and payroll files for employees per legal requirements.
• Create, manage, and administer the system for employee identification and building security badges. Ensure accurate and timely issuance of badges to employees, maintain up-to-date records, and troubleshoot any issues related to badge access and security systems.
• Other duties and special assignment as assigned.

Preferred Qualifications

• Bi-lingual in Spanish
• Experience in a manufacturing environment strongly preferred
• Experience with Workday and Kronos is preferred