HR Administrative Assistant II

HR Administrative Assistant II

Requirements

• High School Diploma / Associate’s degree and 2+ years of related experience
• HRIS and procurement systems experience is preferred
• Excellent oral and written communication skills, organization skills, and high attention to detail
• Professional demeanor, high initiative
• Ability to work efficiently and with limited supervision
• Ability to interact with employees at all levels
• Intermediate proficiency in Microsoft Suite
• Strong organizational and time management abilities with the ability to maintain confidentiality
• Applies understanding of company policies and procedures to complete assigned tasks
• Understands how own area contributes to the achievement of objectives

Responsibilities

• Completes special projects supporting HR operations and/or other functions such as, but not limited to, filing, tracking, mail / package distribution, employee records, HR documents and special visitors.
• Responsible for coordinating the complete new hire experience, including organizing orientation sessions, processing essential documentation and agreements, sending welcome communications, and coordinating all onboarding materials, activities, and presentations.
• Responsible for maintaining employee files and documentation systems, serving as administrator for multiple HR platforms (Visual Vault, I-9 portal, SharePoint), and processing contracts and invoices while tracking HR operations processes.
• Coordinates departmental operations including coordinating HR meetings and maintaining team calendars, processing expense reports and benefit invoices, handling office supply procurement, coordinating vendor relations and purchase orders, plus performing additional administrative duties as needed.
• Addresses diverse routine and non-routine employee inquiries, coordinates team events and wellness initiatives, and provides support for both HR-specific and company-wide programs.
• Oversee compliance documentation and labor law postings, maintain HR filing systems and official correspondence, and monitors the compliance calendar to ensure organizational adherence to regulatory requirements.
• Anticipates needs of senior leaders and proactively plans, implements, and executes daily tasks
• Various administrative and operational HR projects as needed and other duties as assigned.

Preferred Qualifications

• HRIS and procurement systems experience is preferred