Head of Materials Planning

Head of Materials Planning

Requirements

• 7 years’ experience in end-to-end Material Planning
• Previous Material Planning experience in a major event is strongly preferred – Olympic & Paralympic Games, Asian Games, Commonwealth Games, European Games or FIFA FWC will receive strong consideration
• Proven track record in managing complex projects, multi-tasking, and prioritization of tasks and deliverables
• Leadership skills in managing a diverse team
• Excellent analytical skills: ability to make decisions both independently and within a team environment
• Strong IT skills including MS Office (Word, Excel, PowerPoint, Outlook)
• A team player with a strong customer service focus with and a desire to go the extra mile
• Demonstrate ability in upward / downward communication
• Competence to present and clearly communicate to audiences in a multitude of public / private settings, as required
• Willing to work on complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and
• Experience working in a multi-cultural, multi-national environment
• High attention to detail

Responsibilities

• Recruitment, training and evaluation of Material Planners
• Manage a team of Material Planners
• Provide oversight of the Logistics sub-function
• Work directly with LA28 Functional Areas to identify FF&E requirements for all competition and non-competition venues across the games footprint
• Generate a material catalog of all FFE items that will be purchased for both the Olympic and Paralympic games
• Build and maintain a material inventory database – including part numbers, descriptions, commodity codes and other specifications – for all items that will be sourced for LA28
• In collaboration with Technology, oversee the implementation of the FFE data gathering system called SAM (Service Allocation Matrix)
• Create training materials (user guides, presentations) and educate functional areas in the use of the FFE gathering systems
• Ensure the material catalog with product specifications are loaded into the FFE system
• Produce financial analysis reports, as required
• Refine and optimize FFE allocation needs across the organization being fiscally responsible with LA28 funds
• Participate in the development and management of the FF&E procurement schedule, ensuring all timelines are met, and identify any issues affecting the schedule
• Lead in sourcing all FF&E ensuring procurement procedures are fulfilled properly; also assist in the purchase request submissions if needed
• Communicate a Change Management Process for FFE allocation and resolve problems related to the orders of FF&E
• Monitor detailed shipping and ground transportation schedules for purchased FF&E from suppliers to point of delivery
• Develop a list of Rate Card specific FFE items
• Develop procedures for accepting, fulfilment, delivery, placement and recovery of rate card FFE orders
• Work with Procurement and vendors to identify special LA28 requirements to assure the highest level of service (i.e. bar coding, special packing and labeling, security requirements)
• Establish working relationships with personnel from major suppliers in order to maximize efficiency in the ordering, tracking and delivery of FFE
• In collaboration with the other Logistics work streams, assist in coordinating and receiving shipments in and out of the warehouse working on the ground if required
• Monitor, track venue / commodity specific and inventory levels to ensure the needs of all functions will be met during tournament time
• Assist in the coordination of all move orders (i.e. from warehouses to venues, venue-to-venue and venue to warehouse.)
• Remain in constant communication with Venue Logistics to ensure the needs of the venue and functional areas are being met in a timely manner
• Oversee the on-venue procurement of assets through P-Cards
• Work closely with Functional Areas delivering high quality customer service and problem resolution if needed
• Participate in the Logistics Coordination Center ensuring high level of support for material planning processes during tournament time
• Work closely with financial departments to fulfill properly any audit requests for the procured FF&E if needed
• Participate in the dissolution of LA28’s assets project if required ensuring all the purchase procedures closed properly and dissolution plans fulfilled

Preferred Qualifications

• Previous Material Planning experience in a major event is strongly preferred – Olympic & Paralympic Games, Asian Games, Commonwealth Games, European Games or FIFA FWC will receive strong consideration
• Passion for sport; passion for Los Angeles