Fleet Operations Coordinator

Organizational and multi-tasking skills
Ability to work independently and in a team
Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook)
Advanced computer skills preferred
Personal characteristics: team player, organized, task-oriented, quick learner, self-starter, critical thinking, multitasking
Able to work in a fast-paced environment

Office assistance for crew and management (faxing, scanning, binding, shipping, answering phones, distributing mail, supplying orders, taking meeting notes, placing employee ticket requests, maintaining spreadsheets and Excel files, Staples orders and expertise, research and make travel arrangements through Concur, HR and Payroll liaison, maintaining and distributing First Report of Incidents (FROI) paperwork, management support)
Expense report support (expense reporting, coding, tracking crew and show supply expenses, notifying technicians of missing p-card charges and reports, tracking and executing employee restitution and reimbursement)
Kronos support (restoring Kronos access for employees, assisting with placing vacation and paid time off requests and log-in errors, training technicians on how to utilize the system, generating and maintaining Kronos reports)
Payroll assistance (assisting technicians with address changes, setting up direct deposit accounts and account changes)
Crew shirt inventory management (tracking inventory, placing order requests, coordinating shirt exchange)
Damage report data entry and maintaining templates
File and maintain truck and chassis maintenance sheets and pre-race inspections
Assist with travel arrangements and scheduling for drivers and crew, assisting with Concur reporting and Rocket Trip utilization, manage and distribute international travel and event information
Other duties as assigned by Supervisor