Faculty Relations Specialist
| Company | Brigham Young University – Provo |
|---|---|
| Location | Provo, UT, USA |
| Salary | $22 – $28.57 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level |
Requirements
- Two years professional office work experience
- Knowledge of BYU mission and policies
- Experience with MS Excel, Word, Adobe, Outlook, and BOX
- Excellent interpersonal skills when dealing with other employees and/or the public
- Ability to work with others campus-wide
- Ability to maintain strict confidentiality and security of faculty files and contracts
- Ability to multi-task and prioritize
- Prompt, reliable and dependable
- Knowledge of BYU policies and procedures
- Ability to work under pressure and meet deadlines
- Excellent independent judgement during decision making processes
- Project management, files management, and organizational skills
Responsibilities
- Assist in the recruiting process of part-time and full-time faculty and athletic professionals
- Screen over 3,000 applications per year for all faculty classifications and athletic professional positions
- Assist in monitoring about 1,000 clearance statuses per year for all faculty classifications and athletic professionals
- Create, scan, and manage online and physical folders
- Review and respond to Faculty Relations emails
- Archive and maintain Faculty Relations records
- Conduct thorough professional vetting of all applicants, about 1,000 per year
- Troubleshoot and assist in Workday ‘Help Cases’ for all colleges and departments
- Assist in the training of Business Partners, Chairs, and Operation Specialists on the Workday faculty recruiting and hiring processes
- Coordinate meetings with colleges and departments, as needed
- Verify and approve Adjunct Faculty, Affiliate Faculty, Visiting Scholar, and full-time Research Faculty positions
- Verify, edit, and approve professional job postings for Adjunct, Affiliate, Visiting Scholar, full-time Research Faculty, and Athletic Professional job requisitions
- Assist in new and ongoing projects when needed
- Update and organize beard waiver spreadsheet
- Support in approving adjunct Period Activity Pay, as needed
- Support in entering full-time faculty and athletic professional data as needed
- Support in entering and confirming full-time faculty information in the Workday system
Preferred Qualifications
- Bachelor’s degree or equivalent combination of education and related experience
- Current BYU HR information system experience
- Contract and/or payroll experience
- Training and public relations skills preferred