Faculty Affairs Coordinator – Appointment – Promotion and Tenure

Faculty Affairs Coordinator – Appointment – Promotion and Tenure

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (5 Years)

Responsibilities

• Coordinates the day-to-day faculty promotion and tenure tasks for the School of Public Health Faculty Affairs office, including the coordination and implementation of all faculty promotion and tenure review activities.
• Coordinates the organization of faculty promotion and tenure information submitted for review and facilitates the review by the SPH Appointment, Promotion and Tenure (APT) Committee.
• Tracks faculty progress throughout the review process and assists in the development of reporting on faculty promotion and tenure for the SPH leadership.
• Professionally communicates with faculty members as needed to facilitate the promotion and tenure review process. Corresponds with faculty through email communication for scheduling purposes and the gathering of necessary information and coordinates faculty interactions with the SPH Appointment, Promotion and Tenure (APT) Committee.
• Coordinates the calendar of the Faculty Affairs Office to ensure that APT meetings are scheduled in coordination with calendars of SPH leadership and other SPH and university events and needs.
• Coordinates the development and implementation of a data management platform and process for faculty Appointment, Promotion and Tenure (APT) activities and faculty information.
• Assists the Director of Faculty Affairs with the development of Standard Operating Procedures for faculty appointment, promotion and tenure activities.
• Tracks faculty appointment, promotion and tenure tasks in project management software to allow for standardized reporting on projects, timelines and next steps.
• Works with the Associate Dean for Faculty Affairs and the Director of Faculty Affairs to schedule and facilitate reviews for faculty. Maintains the schedule for reviews conducted, schedules reviews with senior and junior faculty, and gathers review material from the faculty members, distribution of materials and follow up communication, tracking the completion and distribution of the review.
• Assists the administrative needs of the SPH Appointment Promotion and Tenure committee.

Preferred Qualifications

• Ability to foster productive working relationships with diverse constituencies and to work collaboratively, being receptive and respectful in all exchanges, with the School’s faculty, staff and senior administrative team.
• Experience in higher education faculty affairs.
• Accuracy and efficiency in managing work load.
• Ability to work independently.
• Ability to work under pressure and with tight deadlines.
• Ability to prioritize, organize and communicate effectively.
• Excellent administrative, planning, organizational and office management skills.
• Strong interpersonal skills.
• Excellent oral and written communication skills.
• Proficient in the use of MS Office and MS Outlook.
• Experience in developing, maintaining and following office procedures and filing systems.
• Attention to detail.
• Ability to maintain confidentiality and use discretion and good judgment.