Facilities Coordinator

Facilities Coordinator

Requirements

• High school diploma required
• Bachelor’s degree preferred
• A minimum of 5-10 years related work experience required
• Proficiency in Microsoft suite, including Excel, Office, Word, and PowerPoint is required
• Adobe Acrobat and Adobe InDesign being a plus
• Must demonstrate excellent written and verbal communication skills with a kind and professional demeanor
• Ability to manage a heavy workload while coordinating campus operations, supporting safety programs, and handling administrative tasks

Responsibilities

• Manage campus operations tasks such as maintenance, security, janitorial services, and Conference Center
• Lead FM team meetings, track progress, and achievements
• Oversee Conference Center operations and events, coordinating with ELT/C-suite, catering, janitorial, security, and reservations
• Report on FM team metrics including cost mitigation, utility usage, and labor metrics
• Lead corporate safety council meetings, manage agendas, track goals and action items
• Support EMR First Responders by managing Microsoft Teams site, coordinating training, and tracking attendance
• Collaborate with EHS management for safety audits, identify tasks, and close them out in Enablon
• Ensure OSHA compliance through written programs managed by Arden Hills Facilities Maintenance team
• Manage lease administration for Answer Plots in Co-Star, coordinate 3PL agreement terms with Winfield through ServiceNow, and summarize after approval
• Arrange travel, make purchases with a P-card, and complete monthly Concur reports
• Support front desk security and guest relations operations by maintaining policy documentation, playbooks, and protocols
• Oversee guest relations, badging, and wayfinding
• Assist with onboarding new contractors, track and verify work type, and ensure proper training is completed

Preferred Qualifications

• Adobe Acrobat and Adobe InDesign being a plus