Facilities Coordinator

Facilities Coordinator

Requirements

• Graduate degree required.
• Must be fully fluent in English. Conversational Spanish a plus.
• Minimum of 3 years of experience performing administrative or facilities office duties.
• Working knowledge of project management tools, like ASANA, preferred.
• Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
• Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a remote environment.

Responsibilities

• Ensures the smooth operation of KIND’s Seattle, Washington office location by overseeing and coordinating local facilities-related matters; managing meeting spaces, assisting with mail and packages, procuring office supplies, managing field office inventory, and maintaining the overall organization of the office.
• Liaises with and oversees contractors and vendors to enable facilities maintenance and repairs.
• Tracks and manages dates of routine maintenance services, contract renewals, landlord visits, and lease expirations for each office.
• Physically present during scheduled preventative maintenance visits from vendors, and property management or landlord visits.
• Establishes and maintains working relationship with property management and landlords at the Seattle office.
• Acts as primary liaison between the local office and property management, ensuring that all facilities and concern are clearly communicated for prompt action or solution.
• Maintains a welcoming and secure environment by monitoring entry points and screening visitors in accordance with office protocols.
• Assists with onboarding and offboarding processes for staff and interns through the deployment & collection of equipment.
• Assists with the creation and implementation of standard procedures for each office.
• Ensures the setting up of accounts, equipment, and workstations, and provide troubleshooting assistance as needed.
• Provides support to the broader Facilities team, with ongoing projects and operational initiatives, executing the goals and objectives of the function. Projects may be office specific or extend to KIND-wide initiatives, such as office construction and decommissioning.
• Collaborates with the Managing Director regarding assigned locations and discuss weekly priorities and goals.
• Other duties as assigned by Facilities department leadership.

Preferred Qualifications

• Working knowledge of project management tools, like ASANA, preferred.