Export Documentation Specialist

Export Documentation Specialist

Requirements

• High school diploma or GED.
• One year of general office/administrative/customer service experience strongly preferred.
• Previous experience in Import/Export operations and documentations a plus.
• Good written and verbal communication skills.
• Good data entry, typing, organizational, and attention to detail skills.
• Must be able to read documents for data entry, and must be able to file records alphabetically, numerically and chronologically.
• Ability to handle and maintain confidentiality of sensitive information.
• Basic computer skills and working knowledge of Microsoft Office (i.e., Word, Excel).

Responsibilities

• Prepare and audit 3PL alcohol and tobacco export documentation for vessel shipments and settlements with the Ocean Carriers and Government Agencies.
• Work closely with the dry export 3PL team, Suppliers and Government Agencies, to process commercial invoice documents by validating data integrity and accuracy.
• Provide bi-annual and annual inventory logs for Government Agencies and US Customs and Border Protection Office audits.
• Create, submit, and file all MDR’s (Manifest Discrepancy Reports) and claims with the CBP office and Government agencies.
• Must continue to keep a security clearance status to include being a Bonded associate under the U.S. Department of Homeland Security regulations for a Class 9 Operations.
• Continue mandatory annual security clearance courses to continue access into the AAFES (Army Air Force Exchange Services) internal data base system.
• Re-enroll every 2 years for background check to remain on security clearance status with the TEAMS U.S. Government Electronic Shipper System – ESS.
• Maintaining Level 1 high security clearance into the US Customs website with entries and validations in accordance with the US Customs regulatory laws.
• Ensuring C-TPAT Compliance with US Customs regulations.
• Maintaining value-added services.
• Working closely with the licensed customs brokers to ensure proper US Customs documentation regarding Customs tax documentation.
• Submit timely document instructions to freight forwarders, independent surveyors and other third- party industry providers.
• Familiar with Ace Ocean CAMIR: electronic transmitting of data to the CBP automated systems to include CBP Form 300 rolling inventory.
• Familiar with the Jones Act, as set forth in Executive order 13891 and interpretations thereof.
• CPB Ruling USPV for Puerto Rico shipments.

Preferred Qualifications

• Previous experience in Import/Export operations and documentations a plus.